Creating a "Public Form" for external users
The Aam Digital case management platform at its core is designed for you as a team to manage all relevant data. We are
not primarily a data collection or survey form tool. However, you can allow outside people, who do not have a user
account for your system, to submit new data - for example, letting participants self-register so that you don't have to
type contact details from some other form into your database. This is what "Public Forms" are for. The link to a public
form can be shared with anybody, they can fill the fields, and the submitted data directly creates a new record in your
Aam Digital system.
To create a new Public Form, open the Admin interface ("Edit Data Structure") for the list/record that the form should
collect data for:
In the Admin UI for the record type, you can manage all Public Forms for that type. Navigate to the "Public Forms"
section on the left menu within the Admin UI:
Then either select an existing Public Form to edit it or use the "+" button of that table to create a new one.
You can configure description and the link for the Public Form. Copy the link from the "Form Link ID" field and share it
with people to use the form:
Use the tabs ("General Settings", "Configure Fields", ...) to also configure other aspects of the form.
"Configure Fields" using the drag&drop form builder to define which fields are visible to the person filling this form:
"Configure Pre-filled Values" to fix some field to a certain value without the user filling that into the form manually.
This is especially important if you want to mark the records that were created through the form. You can then filter the
list of your data to find and review submitted data, for example: